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J.1. RESEARCH SUPPORT POLICY

1. PURPOSE

The committee is enthusiastic in promoting the research activity of the faculty and students of DMC, in a collaborative way. It will enhance research meetings, seminars, conferences and other scientific communications to enhance the activity. All possible attempts will be made to raise research funds and use them appropriately to enhance and further develop the research capabilities and reputation of DMC.

DMC research is focused on the efficient academic development of the Faculty and their contribution to health and social care benefits of Mankind, regionally and internationally. Through improving the knowledge and academic skills of the Faculty members we can accomplish the Mission and the Vision of DMC.

2. SCOPE OF THE Procedures

The procedures discussed below apply to research conducted by all teaching Faculty members or students at DMC.

3. DEFINITIONS

Symposium
  • Academic conferences or meetings arranged by external groups that focus on a limited and specific field of research.


Workshop
  • A meeting for concerted discussion arranged by external groups that focus on a limited and specific field of research and adopts active group discussions by expert attendants.

4. RESPONSIBILITIES FOR APPROVING THE APPLICATION

This process is controlled by the Head of Research and Ethics Committee, in collaboration with the Heads of the Departments, Chief Academic Officer and the Dean.

5. PROCESS

5.1. Research at Dubai Medical College:

DMC promotes self-development of Faculty members by encouraging research work and publications in indexed journals or presentations in international scientific conferences, and monitoring the activity of the individual Faculty members on annual basis during the appraisal process. Faculty members are encouraged to carry out their research objectives in the institution. The members who are research active are required to submit their application to the Head of Research and Ethics Committee. If approved, funds might be allocated for research or external funding opportunities are sought.

5.2. Research is encouraged for the following objectives:

  • • To encourage the Faculty members, staff and students to undertake research in the fields of their specialization and interest which further enhances their knowledge and skills.
  • • To encourage Faculty members to attend conferences and seminars, nationally and internationally and organize these locally.
  • • To encourage Faculty members to present papers at conferences and seminars.
  • • To set internal standards for conducting research and providing expert support for academic writing and statistics, which improves the chances of success in publication in indexed journals.
  • • To encourage and support the Faculty to update their knowledge and skills in relation to recent trends in research.

5.3. Procedure:

  • • To invite and critically review research proposals from Faculty members and students
  • • To document ongoing and new research projects, and keep a track record of completed research projects.
  • • The structure of the research proposals should follow internationally accepted standard as follows:
    1. I. Project Title
      Names and qualifications of the investigators
      General aims and Specific objectives
      II. Abstract
      II. Abstract
      III. Background or literature review clearly presenting the gaps in human knowledge that will be addressed in the research project.
      IV. Experimental Design and Methods.
      V. Data analysis and result presentation.
      VI. Financial, equipment and other requirements.
      VII. Feasibility.
      VIII. Approximate period of study.
      IX. Potential implications.
  • • The submission including references and appendices should not exceed 15, A4, pages.
  • • All applications must be submitted to the Head of Research and Ethics Committee, and waiting for the written approval letter before starting the research.
  • • Members of the Unit and the DMC-REC will review the submitted applications. When needed, external reviewers might also be consulted.
  • • A final approval in writing will be issued by the Head of DMC-REC
  • • Necessary facilities are made available to the research workers, and college research funds might also be allocated, on the discretion of the DMC-REC.
  • • The Chief Academic Officer of DMC Faculty might adjust the teaching timetable of Faculty members involved in the research, when practically possible, in order to provide sufficient release time for effectively undertaking research.

Guidelines for reviewing the submitting research proposals

An application for review of a research proposal shall be submitted by the Principal Investigator, which includes the proposal as described above along with brief CV of the investigators, informed consent form, whenever necessary.

Applications must be routed through the DMC- Research and Ethics Committee (DMC-REC).

  1. It would be the responsibility of the DMC- Research and Ethics Committee to ensure
    a) Scientific validity
    b) Feasibility of the research proposal before it is submitted to the DMC-REC.
  2. Application forms shall be submitted to the DMC-REC
  3. The applications that are complete in all aspects will be considered for review.
  4. Every valid application will be allocated a unique DMC- REFDC reference number.

Decision making process:

The Faculty Research and Ethics Committee (DMC-REC) would review the research proposals and communicate its decision to the investigators and other significant parties, e.g., Chief Academic Officer.
In general, these committees are required to give an ethical opinion on an application within 4 weeks of the receipt of a valid application. When the Committee or the Unit consider that further information is required in order to give an opinion, a written request will be sent to the applicant in that regard.

Expedited review: would be carried out under the following circumstances:

  1. Expedited review may be considered in cases of nationally or internationally relevant proposals requiring urgent review to meet eminent deadlines.
  2. All these proposals, unless specifically requested to go to the main committee, will be examined either by two members identified by the Chairperson or in a meeting convened by the Chairperson to expedite decision making.
  3. An expedited review would be carried out for all research proposals that fall under the category of ”Faculty-mentored Students’ Research”
  4. The nature of the applications, amendments and other considerations that will be eligible for expedited review will be at the discretion of the Chairperson, to be subsequently approved at the next regular meeting of the committee.

Reporting Procedures
DMC Research and Ethics Committee and the Program Directors are responsible for:

  1. Monitoring the progress of research work after the approval of the research proposal.
  2. Reviewing “Faculty-mentored Students’ Research” guidelines.
  3. Reviewing research presentations and publications by the Faculty and students.
  4. Any other purpose that is deemed fit with the approval of the committee

A brief progress report should be submitted to the Head of Research and Ethics Committee at the end of every three months. The final detailed report of the study results and expenditure will be due eight weeks after completion of the research work.

Record keeping:

  • • Minutes shall be recorded at each meeting, typed and distributed to all members. Minutes will be approved at the next regularly scheduled meeting.
  • • Records of the research proposals received will be securely and confidentially maintained.

Reports:
Annual reports of the Units will be submitted to the Deans by the Head of Research and Ethics Committee would be made available to all members.

Amendments:
The reports may be amended by members of the Research and Ethics Committee and DMC-REC, as might be agreed.

5.4. Time release/workload for research: All faculty are allowed to and encouraged to use 20% of their working hours undertaking research activity.

5.5: Library facilities: DMC library is an integral part of the college helping faculty members & students with their course work as well as serving the researchers to stay abreast of the new developments in their specialty areas. Library contain a huge collection of journals from different publishers (Medline complete 2300+ journals & Taylor & Francis 63 journals), evidence based databases like (UpToDate, Lexicomp), E-books databases and a well arranged & carefully selected collection of Medical Print books (3800+). All the Electronic resources are available remotely 24/7. Library staff is always available for help to search and locate the researchers required information timely and effectively. Information literacy course and orientation programs are in place to help the faculty students and researchers.

5.6 Available Equipment:

  • • The research laboratories of DMC Faculties with all their resources for research work in Biochemistry, Microbiology, Pharmacology, Pathology, Parasitology, Anatomy, Physiology will be available for booking outside teaching hours for Faculty and students’ research, regardless of the Faculty or student academic specialty and the location of the laboratory.
  • • The list of all equipment of all laboratories is attached in J.2.4

5.7 Research Updates on Website:College website publicizes the Research strategy, research publications of last 2 years and upcoming research meetings.

6. RECORDS

Records of all research activities will be maintained in the DMC-Research committee under the supervision of the Head of the committee.

7. FILING

A master copy of these procedures shall be filed with the help of Research and Ethics Committee.

8. ATTACHMENTS

Strategy
Research Strategy J.2
Master Inventory J.2.4
Templates
Template for Application to CHEDS J.1.2
Forms
Protocol for Research J.1.2
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